Monthly Title IV Reconciliation – Perform required monthly reconciliations of the school’s financial records to the U.S. Department of Education’s records for Pell Grants and Direct Loans. This service matches every dollar of aid disbursed in the school’s ledgers to student-level data and DOE’s Common Origination and Disbursement (COD) reports. Value: regular reconciliation catches and corrects discrepancies or funding drawdown errors in real time, a critical compliance step that prevents the pain of audit findings for unreconciled accounts. It also ensures the school’s Title IV funds are fully accounted for each month, avoiding cash management issues that could put federal funding at risk.

Financial Aid Accounting & Reporting Support – Provide ongoing bookkeeping and accounting support tailored to Title IV compliance needs. This includes tracking unearned tuition (for students in progress), monitoring Title IV credit balances and refunds, and maintaining organized financial aid subsidiary ledgers. Value: by keeping the financial records continuously clean and compliant, the school can easily compile accurate financial statements and mandatory reports (like annual audits or FISAPs) without a last-minute scramble. This service solves a common pain point for beauty schools that may not have in-house accountants familiar with education-specific accounting – ensuring that day-to-day transactions are recorded in a way that satisfies auditors and accreditors.

Policy Development and Staff Training – Help develop and update the school’s written policies for financial management and Title IV compliance (e.g. policies for tuition refunds, Return to Title IV calculations, and handling student stipend checks), and train school staff on implementing these policies. Value: clear, up-to-date policies reduce inconsistent practices that lead to compliance errors. For example, having a well-defined refund policy and R2T4 procedure means staff know exactly how to process student withdrawals, preventing mistakes or late returns. Ongoing training and policy reviews address the pain point of staff turnover or ignorance – ensuring that even as regulations change, the school’s team stays prepared and aligned with best practices.

90/10 Revenue Mix Monitoring – Provide periodic monitoring of the school’s 90/10 ratio (for proprietary institutions) throughout the fiscal year. Recent regulatory changes have added complexity to the 90/10 calculation, expanding what counts as “federal funds”and requiring more granular tracking. Under this service, the accountant calculates the percentage of revenue coming from Title IV versus other sources on a quarterly or monthly basis and advises on strategies if the ratio is nearing the compliance threshold. Value: it helps school owners avoid the nightmare of inadvertently failing the 90/10 rule by giving early warning signs. By adjusting recruitment or pricing (e.g. enrolling more cash-pay students or seeking VA funding which now counts in the formula, the school can stay safely within compliance, thus mitigating a major audit risk proactively.

Accreditation Compliance Monitoring – Act as an external compliance advisor year-round to ensure the school continues to meet key financial standards imposed by accreditors and the Department of Education. This can include tracking that audited financial statements are submitted by accreditor deadlines, watching that financial ratios (like composite scores or liquidity ratios) remain above required levels, and confirming that any financial conditions set by accreditors (such as maintaining a certain cash reserve or posting a letter of credit) are being met. Value: this ongoing oversight catches small issues – for instance, a decline in profitability or a delay in financial statement submission – before they snowball into accreditation violations. It addresses the pain point of busy school owners potentially overlooking evolving compliance requirements by having a dedicated expert keep the school on track and in good standing every month, not just at audit time.